Thinking of using AI tools in your teaching?

Wondering what’s okay when it comes to AI tools in your course? This page clarifies what you can use, what students can use on their own, and how CBS decides what tools are approved for teaching. 

What guides CBS decisions on AI tools?

As a public university, CBS has a legal and ethical responsibility to protect students’ data, comply with AI-specific regulations, and ensure equitable access to learning. This means following both general data protection laws and legislation designed specifically for AI tools, alongside CBS principles for fair and accessible education. All decisions about AI tools must align with:

GDPR (General Data Protection Regulation)

We must protect students’ and employees’ personal data, especially when tools store, process, or transmit it externally. 

AI Act (European Union)

If a tool uses AI, the risk to CBS must be assessed under the EU AI Act.

The Act is being rolled out with new rules over the coming years. See the implementation timeline and our CBS AI risk assessment process for more details.

Equity and accessibility

Students must not be required to use paid tools or services that CBS does not provide, unless they are explicitly part of the course objectives and approved through the formal visitation process. 

What AI tools are approved for use?

Tool Who can use it Status Notes
Microsoft Copilot (M365) Staff & students ✅ Approved Covered by CBS license. Can be used in teaching and assignments.
ChatGPT EDU (Enterprise) Staff with license ✅ Approved Limited licenses via departments. EDU accounts can’t share custom GPTs with non-EDU accounts (e.g., students).
ChatGPT Pro Staff (for research purposes) ⚠️ Conditionally Approved Must get permission through IT Helpdesk
Built-in AI functions within our Edutech Tools (FeedbackFruits, Canvas, Lucid, Slido, Panopto) Staff & students ✅ Approved AI functions within our existing toolkit have gone through risk assessment and are available to use.

Our EDQ Guides explain what AI features are available for each tool and how to use them. Enroll here.
KONCH (AI Transcription Tool) Staff & students ✅ Approved SSO sign-in through:
lb.lib@cbs.dk

What if I want to use a new tool?

Suppose you’re considering using an AI tool that’s not yet approved at CBS. In that case, it must go through the visitation process before being introduced to students.  

You can read more the visitation process and follow the steps on CBS Share: https://cbsshare.cbs.dk/it/english/new-it-system/Pages/default.aspx 

What if students use other AI tools?

CBS cannot control what students choose to do on their own time, but it’s important for educators to understand the boundaries when it comes to the use of AI tools in teaching. 

CBS does not endorse external AI tools for students

Students may choose to use other AI tools that are not in the approved list. That is their personal choice — but CBS:

  • Has not approved these tools for official teaching or exam activities 
  • Does not have data agreements in place for them 
  • Does not allow the use of CBS email accounts to register for such tools 

Students bear full responsibility for their own use

If students decide to use an external tool, they are individually responsible for:

  • Complying with GDPR and data protection laws
  • Understanding CBS’s internal classification of data, and avoiding uploading material that contains confidential or sensitive content (e.g., other people’s personal data, interview recordings, etc.)

Teachers must not require the use of external tools

Unless a tool has been formally approved through the visitation process, it must not be required for coursework, group work, or exams. You may acknowledge that some students choose to use these tools — but you cannot expect or assume it.